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I’m in the process of handing over a website to be archived and backing up a large number of related resources by adding them to a repository.

It’s coincidental that I was also in the process of updating many of these resources with Creative Commons (CC) licences. As part of the process, I created a rights register, basically a combination of a spreadsheet recording all the resources and their copyright holders,  and copies of the replies received when the copyright holders were asked for their permission to use a CC licence on their work. This rights register was then passed on to those archiving the website and managing the repository.

As these resources shortly become someone else’s responsibility, it occurred to me that perhaps this sort of information (particularly permissions given) should be routinely held in the repository that stores the resource. This could be useful should there be a challenge to the licensing, particularly since materials can outlive their creators and the ‘depositor’ information that repositories routinely hold can quickly go out of date (job change, retirement, etc.)

Are there any repository managers thinking about storing information from rights registers for the long distant future of their resources?

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